How to add fields to a LibreOffice document

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how typically do you might have Created a doc And I had so as to add particular gadgets, similar to present date, variety of pages, doc creator, time, chapter, filename, doc stats, firm title, or extra?

You possibly can all the time add this info manually, however what if this can be a doc that you just use over and over, and also you would not quite write these bits each time you reuse the file?

That is the place doc fields come in useful.

A discipline is a dynamic piece of data added to a file that’s mechanically up to date as wanted.

For instance, in case you add a date discipline, every time you reuse that doc, the sector can be up to date to the present date.

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Or possibly you need to add web page numbers for a doc, however do not need to do the tedious activity of including them manually. You possibly can add a web page quantity discipline that can be up to date mechanically, in line with the variety of pages within the doc.

Fields are a helpful solution to not solely add vital information to your paperwork, but in addition to make them extra reusable.

Let me present you ways fields work in an open and free supply LibreOffice workplace suite.

Find out how to add fields to a LibreOffice doc


The one factor you’ll need for this can be a operating copy of LibreOffice. It would not matter what working system you are utilizing (Linux, MacOS, or Home windows) as a result of the characteristic works the identical means. That is it. Let’s get to the fields.

The very first thing to do is open LibreOffice. When you open the app, you’ll be able to both work with a brand new doc or name up a earlier doc that may make use of some fields.

The very first thing we’ll do is add a date discipline. To illustrate you might be making a doc template that you’ll use over and over. On the prime of this type, you might have:


As an alternative of all the time typing within the date, you’ll be able to add a discipline. To do that, click on the area instantly to the proper of the date: then click on Insert > Area > Date. The sector can be populated with the present date.

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In case you have been to open the identical file tomorrow, the date would change to mirror that new date. You’ll discover that there are different fields which you can add within the listing of subfields. In case you click on Extra Fields, a Fields pop-up window opens the place you’ll be able to select from a variety of totally different fields so as to add to the doc.

LibreOffice More Fields window.

LibreOffice contains loads of preset fields so as to add to your doc.

Picture: Jack Whalen

For the web page quantity, you may most likely need it within the footer of the doc. Subsequently, LibreOffice makes it simpler. Click on wherever on the backside of the web page to disclose the blue footer button (default web page type). Click on + to allow the footer, after which click on wherever contained in the footer to position the cursor.

The footer button (default web page type) will now comprise a drop down arrow. As soon as your cursor is within the footer, click on the dropdown menu, then choose Insert Web page Quantity. The web page quantity will seem within the left nook of the footer and can mechanically replace as extra pages are added to the doc.

LibreOffice footer drop-down menu.

Coming into a web page quantity in a LibreOffice doc.

Picture: Jack Whalen

Add different domains

To illustrate you need to add your title to the part on the prime of the doc. For that, place your cursor after the From: after which click on Insert > Area > First Creator.

If the creator doesn’t seem, then you haven’t configured LibreOffice with your personal title. To do that, click on on Instruments > Choices. Within the ensuing window, add your first and final title within the Person Information part.

LibreOffice Options window.

Add your private info to LibreOffice to be used in paperwork.

Picture: Jack Whalen

One other helpful means so as to add fields is from the Doc Properties perform. To illustrate that is going to be a protracted doc and also you need to have the ability to add your organization’s tackle in varied places all through the doc. As an alternative of typing that in each time, you’ll be able to add a brand new customized property to the doc, after which add that title as a discipline.

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To do that, it’s essential to first add the customized discipline to the doc by clicking on File > Properties. Within the ensuing window, click on Customized Properties, after which click on Add Property. Click on the leftmost dropdown menu and choose Information. Choose the textual content from the middle dropdown menu, then sort within the title of the worth. To avoid wasting the brand new customized property, click on OK.

LibreOffice Document Properties window.

Add a customized property to a LibreOffice doc.

Picture: Jack Whalen

Now you can add this discipline wherever within the doc by clicking Inset > Area > Extra Fields. Within the ensuing window, develop the customized entry, choose Information, and click on Insert. The sector can be inserted into the doc. In case you have been to go to doc properties and alter the title, it is going to be mechanically up to date within the doc.

A custom property in the LibreOffice Fields window.

Our new customized property is now obtainable for including as a discipline.

Picture: Jack Whalen

That is the essence of including fields to a LibreOffice doc. When you turn into accustomed to this characteristic, you’ll use it frequently to assist make your workflow extra environment friendly.

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